9/3/15 Meeting Minutes Attendance: Claire, Ana, Megan, Susana, Jeremy, Kevin, Sanath, Neil, Eranda, Jason, Kara, Watson, Caleb, Simon Unix Workshop - Tech Austino wasn't in today, so we'll talk about this later. - Pluses/Deltas - Pluses: - - Deltas: - Welcome BBQ - Pluses/Deltas - Pluses: - All hot dogs worked out really well - good publicity -> turn out was really good - there were a lot of good sign ups (70 - 80) - going to work on the mailing list - good amount of food - got a lot of brand new help (thanks Kevin!) - Deltas: - Do not let people self serve the condiments - move the condiment line over a little - Mailing list - Didn't have a presentation before we had food - technical difficulties (computers weren't connecting to the projector properly) - There weren't a lot of officers were helping out - mostly just PB and new officers; not a lot of other people - Seems like we will need to ban gaming during events - Can't connect to the CSUA website on Airbears2 - Should have had name tags Cisco Infosession - Pluses - A lot of people showed up - went smoothly - Cisco was glad that we set up early - Deltas - Not enough food - Need to limit people to one slice at the beginning - keep one/two officers by the table - Set up the tables a little bit better - move the tables aside so that we can fit more chairs near the front Vim Workshop - Buffer of 15 minutes (Berkeley Time + 5 minutes) to help with GVIM setup - Get some helpers in order to help with installations - Snacks? - Ana/Kara can go to Safeway and pick up cookies - Set up a table outside and pass out the cookies Student/Faculty Lunch (9/9 11:30 - 12:30) - Going to be one every month - pick the professor, create a google form to select the students who get to attend, department will send it out, and then we will pick ~12 of them - CSUA can send 2 officers - Schewchuck!!! - Claire and Youdong will go as the CSUA officers PDT Partner Infosession (9/10) - Atalie sent us the invite (with CAP) - The event is going to be held on southside - just want the CSUA to send out an email blast and have some officers down there to help - Same night as the Amazon infosession (5-7) - Ana, Claire, Jeremy, (Neil) will go Deep Forest Media (9/11 5-7) - More info? - Megs will contact and ask for some more info (company blurb, etc) - Ask if there is anything else that needs to be done - find out if the rep is back from china - Find out if there are any banners/materials that need to be shipped to the office Brightedge Techtalk (9/11) - Contract issues - Brightedge wants to be tax exempt - Jason will email Depak to figure stuff out - Food? - Megan is going to order food by Tuesday/Wednesday Intuit Tech Talk (9/18) - Contract? - Jason will send out by this weekend Intuit Hackathon (9/25 - 9/26) - Still need to plan food - two problems, 18 hours - Food, judges, prizes, etc?? - Facebook event - Eranda will put it up this weekend - Put the prizes on the fb on the (get from jason) Hackerrank World Cup (9/12 10am - 6pm) - Facebook event already posted - flyer? - they sent us one it seems - Food - Contact - Room - Woz - Overflow room -> Meg will book 405 - Jason will figure how to get the clearance for the CNBC stuff Meraki Tech Talk (9/22 7(?) in HP) - food/contract still need to be done - Jason will talk to maraki a bit more Hack 61A - We don't have the woz, but we have the overflow rooms - Susanna will reserve the Woz again Calapalooza - "Watson" (Michael) was really good at recruiting people - pluses: - we had two chairs - Jeremy/Michael were pretty helpful - lots of people were coming to sign up for the club - Megan and kara were there the whole time - Printed out the flyers - deltas: - Not a clue what we were doing - need to decide if we want people to sign up for a mailing list or the account - still having technical difficulties - direct them to the office if they want to make an account - Didn't tell everyone about our future events - need to work on our presentation - Get our table cloth/smaller flyers for events Recruitment - had people signed up for the mailing list - have new peeps sign up for the mailing list - send them to the office if they wanna sign up for an account - Welcome email - want to send them a welcome email when they sign up with some information about the club, etc - Send out weekly email blast Office Misc - Cleaning - Recycling/trash needs to be taken out more often - Make sure that people don't leave their stuff on the small table - cleaning next week - Rules - people have been breaking rules - make sure we are enforcing the rules when we see issues - punishment -> take away the computer access - Officer OHs - PLZ SIGN UP: https://docs.google.com/spreadsheets/d/1G9OxDpV8L8EHI2lKHs0MYXENL2K0j1GIi0WGpy1i_Ew/edit#gid=0 - Restock - talking to Ana about it later New Officers ACTION ITEMS: ** Update the when2meet so that we can set up a new meeting time ** Make sure that PB is CC'd on everything, etc ** Make sure to send officers things in email, not via facebook -> fix the pinned thingies on the CSUA page Claire: - Try to figure out how to use our mailing lists - Find out how to make officers help out at events Ana: - Post the officer application to the facebook group - Order: - HDMI cables (3x 6' ones) - Sound cables - Switch - Mac Dongle for the woz/HP - tablecloth - banner stand Eranda: - Set up the Deep Forest Media FB event - use the flier blurb for the fb event - find the company logo for the fb event - Set up the FB event for the Intuit Hackathon and Tech talk - Fix the pinned post and stuff Megan: - Check with the Deep Forest Media people to see if they: - want to ship anything to us - have a blurb that they want to put on the fb event - Check to see if the rep is back from China yet - Order food for the Brightedge Techtalk by Tuesday/Wednesday - Book 405 for an overflow room for the Hackerrank event - Food for the maraki Event Susana: - Reserve the Woz again for the hack 61A - Talk to Michael Jason: - Email Depak about the tax exempt status of the events - send out the Brightedge contact - Send out the Intuit Techtalk contract - Contact Intuit about the hackathon prizes - Sent out the Intuit contract - Send out the Hackerrank contract - Finish the clearance for the Hackerrank CNBC stuff - Send out the Maraki contract Austino: - Help Claire figure out how to use our mailing lists - Make automated confirmation email when people sign up for an account