9/7/15 Meeting Minutes
Attendance: Ana, Claire, Sanath, Neil, Leo, Susana, Austino, Eranda,
Megan, Jeremy
Unix Workshop
- Pluses and Deltas
- Pluses:
- Midsize -> good amount of people
- presentation was pretty good
- people asked a lot of questions
- Deltas
- could have paced the workshop better
- Just move on if only a few people don't get it
- Don't have snacks next time
- exercises were put up late
Vim Workshop
- Pluses and Deltas
- Pluses:
- Turn out was pretty good
- Kara, Claire, Megan helped out a lot
- presentation was good
- exercises were good
- Deltas
- Not enough help?
- release the exercises beforehand so officers can learn them
PDT Techtalk (9/10 7-8 PM):
- send out an email to all of the members
- Close the office when we go?
- Megan could kick out anyone who's in the office at the time
- Need to create incentives to go to events
- "stars" or something to become eligible to go to another event
DeepForest Media (9/11 5-7 PM ):
- Eranda will put the event on facebook
- They want Sliver and Soda
- Megan and Claire will figure that one out
- Any way to try and publicize more?
- probably not, just a small company.
- A lot of freshman might show up anyway
- Eranda will just spam on the fb group
- could ask Atalie to try and get her to send out a reminder for
the students
Brightedge Techtalk(9/11 7-8):
- Contract: being sent out tomorrow morning
- flyers are being designed and sent to us by tomorrow
- room is good
- Food
- about 100 people on the FB event
- Need to get a table to put in front of HP
- Need to get a key to HP
- THAI FOOD
- Going to start at 7 and just tell them about "BerkeleyTime"
Hackerrank World Cup (9/12):
- Contract: Being sent out tomorrow morning
- Eranda has the flyers
- Hackerrank is bringing their own swag
- How is the TechTalk going to work?
- It is going to be the world cup, but we have the same
responsibilities we would if we had a tech talk
- This is a six hour event: how does that change the event
- do we need to do snacks?
- The main event is to be the world cup?
- Jason will ask about what kind of timeline they're looking for
- Tentative Timeline:
- 10 AM: WorldCup
- 12 PM: Tech talk and Lunch
- 1 PM: Hack some more
- (Snack in between?)
- 4 PM: Event ends
- We need to decide how much we should spend on snacks
- if we were to do pizza, it would be ~$7 per person
- aim for 150 people
- lets not do pizza -> GYPSYS
- We need to change this to a CFG -> Providing food over a longer
period of time
- Ana and Claire will pick up snacks from Costco
- Logistics:
- catering
- publicity
Intuit Tech Talk (9/18 7:30 - 8:30(?))
- Contract being sent out tomorrow morning
- Provide flyers and swag
- we do catering and social media publicity
- Eranda will make a fb event
- Jason will figure out what they're talking about to help make the fb
event
Meraki Infosession (9/22 7:30 (?) - 8:30)
- Need to check with the Student group about the XRG event
- Megan will email on Friday
- Contract: Being sent out tomorrow
- Eranda should have the flyers
- Facebook event next week
- Food ordered by Sunday (9/20)
Intuit Hackathon (9/25 - 9/27 8 PM - 11:30 PM)
- Contract is in progress; waiting on Phi Sigma Rho to figure things
out
- How much do we wanna ask for?
- We need to do 3 meals (2 large + 1 small) -> $2000
- Drinks and Snacks -> $700
- Room Reservation -> $200
- Posters and Expenses -> $100
- Ask for about $4k for the event
- if PSR thinks this is unfair, we could print the posters and
give it to them
- Phi Sigma Rho is providing publicity
- will check if they're sending anyone to help out with the event
- Timeline:
- 9 PM Friday: Hacking Start
- 3 PM Saturday: Hacking End
- 3-4 PM Saturday: Presentations
- 4-4:30 PM Saturday: Judging and prizes
- 5 PM Saturday: Event end
- We need to check with Atalie to see if we could get the Woz
reservation any earlier?
Office Misc:
- Shouldn't let people eat at the computers without plates, napkins,
etc
- Do we have a solution for people who damage the equipment?
- not let them game?
- Space on Sake; Ctrl on Mead are both sticky
- perhaps we need a list of people to take special care with
ACTION ITEMS:
Ana:
- Figure out the Costco run with Claire
- Bright Edge
- Hackerrank
- Deepforest
- Restock
- File those damn reimbursements woman!
Claire:
- Front money for the DeepForest infosession by Wednesday/Thursday
- Figure out the Costco run with Ana
Eranda:
- email out a reminder for the PDT tech talk
- Print out the Hackerrank flyers
- Print out the Brightedge flyers
- push the facebook events into other groups
- Make the Intuit Techtalk FB event by Thursday
- Make the facebook event for the Intuit Hackathon by Friday
- Piazza post as well
- Create the FB event for the Meraki Infoession next Monday (9/14)
Austino:
- Fix the mailing lists
Megan:
- Check with Atalie about fyers from PDT?
- Order food for the DeepForest infosession
- Ask Atalie to send out a reminder for the DeepForest infosession
- Also ask her to advertise Brightedge
- Ask the department for two tables outside of HP before Friday
afternoon (Chris)
- Order Thai food for Bright edge
- Order Gypsys for Hackerrank
- talk with the student group about the XRG event that overlaps with
the Intuit techtalk
- Talk to Intuit about the tech talk
- ask for $4k
- check with PhiSigmaRho about what they are going to do
- Check with Atalie to see if we could get the Woz reservation any
earlier for the Intuit Hackathon
- Get Woz access for the Hackerrank event
- Email the student group about the Meraki Infosession overlap by
Friday
- Timeline for the CSUA Hackathon for Meraki
- how long, what kinda of prizes, time of food, judges, etc.
Jason:
- Add dates and times to all of the contracts
- Send out the Brightedge Techtalk Contract
- Send out the Hackerrank Contract
- ask Hackerrank for a timeline for the event
- Change this to more of a CFG event (make sure to explain why)
- ask if we are going to provide snacks
- Send Megan the contact with Phi Sigma Rho for the Intuit hackathon
- Talk to Intuit about what exactly they're talking about
- try to get this by Thursday
- Get flyers by Thursday
- Make sure PSR sends back the contract by Thursday
- Send out the Meraki Infosession contract
- Check to see if Meraki is going to sponsor our CSUA Hackathon
- Check to see if Microsoft would like to sponsor the CSUA Hackathon
Susanna: